You sold €5,000 of product on Amazon this period. The payout that landed in your bank account was €4,100. If your bookkeeping records “€4,100 received” without explaining the €900 gap, your books balance but your visibility is gone.
In Vedron the gap is parsed into its parts.
Where the gap comes from
Every marketplace nets its payout against a list of deductions before it reaches your bank: referral and commission fees, fulfilment fees (FBA, Allegro Smart), advertising spend charged against the same account, refunds and chargebacks, and sometimes reserve holdbacks that only release in a later period. Amazon, eBay, Allegro and Kaufland each report this differently — different fields, different file formats, different release schedules.
The settlement-report approach
The reliable way to reconcile this is to treat the marketplace’s own settlement report as the authority for what happened inside that payout, rather than back-calculating fees from your sales data. Each fee category — commission, fulfilment, advertising, refund, reserve — gets posted as its own line against the order or period it belongs to. The €900 is explained, not left as a lump.
Done manually, this means downloading a settlement report per marketplace per period, parsing a format that differs for each, and posting the breakdown by hand. Fine at low volume. Not realistic once order count grows.
What runs today in Vedron
Vedron pulls settlement and payout reports directly from each connected marketplace’s API — Amazon, eBay, Allegro, Kaufland and others — parses the fee breakdown specific to that report format, and posts each fee category against the correct accounting period. The payout that lands in your bank reconciles against explained lines, not an unexplained shortfall.
Common questions
What happens with reserve holdbacks released in a later period? They are tracked against the period they are released in, not the period of the original sale, so the reconciliation reflects when the cash actually became available.
Does this work if I run advertising on the same account? Yes. Ad spend charged against the seller account is pulled in as its own fee category.
What if a marketplace changes its settlement report format? Each parser is maintained against the marketplace’s current format. That is exactly the drift that quietly breaks spreadsheet-based reconciliation.
Talk to us about your setup
Book a short call. Beta clients get two months of custom setup on us.